1. Introduction
At Masterton Golf Club (“we”, “us”, “our”), we are committed to protecting the privacy and security of our website visitors and members. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you visit our website (the “Site”) or interact with us online.
Please read this policy carefully to understand our practices regarding your personal data. By using our Site, you accept the practices described in this Privacy Policy.

2. Information We Collect

• 2.1 Personal Information You Provide
  Contact details such as your name, email address, postal address, and phone number, when you fill out forms on our Site, register for events, sign up for newsletters, or contact us.
  Membership information, including your membership status, preferences, and payment details, if you join as a member through the Site.
  Booking details if you reserve tee times or register for club events online.
• 2.2 Information Collected Automatically
  Technical data, including your IP address, browser type, operating system, and device information, collected via cookies and similar technologies when you access our Site.
  Usage data, such as which pages you visit, how long you spend on the Site, and your navigation patterns.
• 2.3 Information from Third Parties
  We may receive information about you if you use other websites we operate, or services we provide in collaboration with third parties.

3. Use of Your Information

We use the information we collect to:

• provide, operate, and maintain the Site and our services;
• process your enquiries, bookings, and membership applications;
• communicate with you about your account, club news, or upcoming events;improve our website, services, and user experience;
• comply with legal obligations and enforce our Terms & Conditions.

4. Cookies and Tracking Technologies
Our Site uses cookies and similar technologies to enhance your browsing experience, analyse usage, and improve functionality. You can control cookies through your browser settings, though disabling them may affect certain features of the Site.

5. Disclosure of Your Information
We may share your information:

• with service providers and partners who help us operate our website, process payments, or deliver club services (for example, hosting providers or payment processors);
• with regulatory authorities or law enforcement, if required by law or to protect the rights, property, or safety of the Club, our members, or others;
• as part of a transfer of club operations, in which case information may transfer as part of the assets.

We do not sell or rent your personal information to third parties for marketing purposes.

6. International Data Transfers
Your personal information may occasionally be transferred to, and held on, servers located outside New Zealand, where privacy laws may differ. Where this occurs, we take reasonable steps to ensure your data continues to be treated securely and in line with this Privacy Policy.

7. Data Security
We take reasonable technical and organisational measures to protect your personal information from unauthorised access, alteration, disclosure, or destruction, including secure servers and access controls. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Data Retention
We retain your personal information only for as long as necessary for the purposes described in this policy, or as required by law. When information is no longer needed, we securely delete or de-identify it.

9. Your Rights
Under the Privacy Act 2020, you have the right to:

• request access to the personal information we hold about you; and
• request correction of any information that is inaccurate, incomplete, or out of date.

Where reasonably practicable, we will also consider requests to delete information we no longer need, or to limit how we use it — though these are not general rights under the Act itself, we’re happy to accommodate them where we can. To exercise any of these rights, please contact us using the details in Section 13.

10. Junior Members and Children’s Privacy
Masterton Golf Club offers Junior membership, and as part of this we collect personal information about junior members and players — including name, age, and competition results — when they join the Club or take part in club events. Where a junior member is under 16, this information is collected with the knowledge and involvement of a parent or guardian at the time of joining.

We limit what junior members’ information is displayed publicly (for example, in competition results) to what is reasonably necessary for club administration and competition purposes. If you are a parent or guardian with questions about your child’s information, or wish to request access to or correction of it, please contact us using the details in Section 13.

11. Links to Other Websites
Our Site may link to third-party websites not operated by Masterton Golf Club. We are not responsible for the privacy practices of those sites and encourage you to review their own policies.

12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or technology. Updates will be posted on this page with a revised “last updated” date.

13. How to Contact Us
If you have any questions about this Privacy Policy or our privacy practices, please contact us via the details on our Contact page.

14. Complaints
If you believe your privacy rights have been breached, you may contact us using the details above. You also have the right to lodge a complaint with the New Zealand Office of the Privacy Commissioner.

15. Governing Law
This Privacy Policy is governed by the laws of New Zealand. Any disputes arising in connection with this policy are subject to the exclusive jurisdiction of the courts of New Zealand.